Municipal Closed Meeting Investigator
Under Section 239 of the Municipal Act,
2001, as amended, any individual may request that an investigation be
undertaken to determine whether a municipality or local board has
complied with the Municipal Act or its Procedure Bylaw in respect of a
meeting or part of a meeting that was closed to the public.
The Corporation of the Township of
Ramara (the “municipality”) is committed to ensuring that any request
for an investigation under Section 239 of the Municipal Act, 2001, as
amended (the “Act”) is dealt with in a fair, open and expeditious
The municipality commits to full
cooperation including the provision of all information requested by the
Municipal Closed Meeting Investigator (“Investigator”), either written
or through interviews, to assist the Municipal Investigator in his
In accordance with Section 239.2(11) of
the Municipal Act, 2001, the Township of Ramara shall ensure that any
reports received from the Municipal Closed Meeting Investigator by the
municipality are made available to the public.
The municipality commits to including
any report received from the Investigator related to an investigation
under the Act, on a public agenda and to considering such report in an
open public session of Council or a Standing Committee of Council.
Questions can be directed to the
Clerk’s Department, Township of Ramara, 2297 Highway 12, Brechin, ON L0K
1B0 or by contacting the Clerk’s Department at 705-484-5374 Ext. 261 or
by email to: jconnor
This procedure applies to all appointed Boards and sub-committees of the municipality.
A Bylaw passed by County Council
authorized the appointment of LAS and Amberley Gavel Ltd. as the
Municipal Closed Meeting Investigator and authorized them to conduct
investigations upon receipt of a complaint in respect of meetings or
part of meetings that are closed to the public to determine compliance
with the Act or the Municipal Procedure Bylaw and to report on the
results of such investigations.
Procedures - Request for Investigation
Prior to submitting a request for
investigation, members of the public, including corporations, are
encouraged to discuss their concerns or inquiries with the Municipal
Members of the public, including
corporations, may submit requests to the Investigator relating to
compliance with the Act or the Municipal Procedure Bylaw for meetings or
part of meetings that are closed to the public.
All requests will be treated
confidential by the municipality and the Investigator, unless
authorization is given by the requestor to release his or her identity.
Request forms may be downloaded from the municipality’s website or are available in the Clerk’s Department.
Requests may be submitted on the Request Form
or otherwise in writing in a sealed envelope clearly identified as a
complaint under Section 239 of the Municipal Act and forwarded by mail
Township of Ramara
2297 Highway 12, P.O. Box 130
Brechin, ON L0K 1B0
Amberley Gavel Ltd.
35 Ambleside Drive,
London ON, N6G 4M3
All complaints must contain:
- Name of municipality
- Requestor’s name, mailing address, telephone number and e-mail address (if applicable)
- Date of closed meeting under consideration
- Nature and background of the particular occurrence
- Any activities undertaken (if any) to resolve the concern
- Any other relevant information
- Direction with respect to release of identity
- Original signature
When requests are submitted directly to the Clerk, the Clerk shall follow the following procedures:
- Ensure that the requests remain confidential;
- Assign a file number and record a file number on the envelope;
- Log the file number together with the date and time received;
- Forward, forthwith to the Municipal Investigator by regular mail.
For all requests the municipality shall
supply forthwith to the investigator the following or any other
information or documentation as requested by the Investigator related to
- Certified copy of Notice of Meeting
- Certified copy of the agenda
- Certified copy of the Minutes of meeting
- Relevant resolutions
- Municipal contact list