Communicating with Council

When requesting a deputation to Council, it must follow the guidelines set out in the Township of Ramara Procedure Bylaw. This includes, but is not limited to, the following requirements:

• Requests for deputations must be submitted by noon on the Monday prior to the Council meeting. Presentation materials must be included with the request.
• Topics are limited to items of concern to Council as determined by the Clerk in consultation with the Mayor. This can include items on the current or previous Council or Committee agendas. 
• Deputations are limited to two per meeting. The length of a deputation is no more than 10 minutes.
• Deputations may be represented by no more than three speakers.
• Members of Council may ask questions, through the Chair, to the presenter following the completion of the presentations.

• Must be within municipal jurisdiction (as determined by the Clerk, in consultation with the Mayor and CAO).
• No promotion of products or services.
• No obscene or defamatory content.

• Highlight key points.
• Be specific about what you are asking for.
• Address Council through the Chair (Mayor Clarke).
• Provide detailed presentation material with your deputation request.

Open Forum must follow the guidelines set out in the Township of Ramara Procedure Bylaw, including, but not limited to, the following: 

• All comments are to be addressed through the Mayor or Chairperson.
• Members and staff shall not be engaged in a debate or discussion during Open Forum.
• No motion shall be made during Open Forum as a result of comments made other than matters of procedure as outlined in the bylaw.
• During Open Forum, no member of the public shall:
  • Speak disrespectfully of any person
  • Use offensive language
  • Disobey the rules or procedure or a decision of the Mayor or Chairperson
  • Speak to Council about matters:
    • Involving current or pending litigation;
    • Involving insurance claims;
    • Related to administrative complaints that have not been reported and investigated through the customer service process
    • Beyond the jurisdiction of Council
    • Contrary to the Municipal Freedom of Information and Protection of Privacy Act